The Best Connection Slough are looking for an experienced Fleet Coordinator and Administator to work at their site in Maidenhead. 

The Role: 

The Fleet Coordinator & Logistics Administrator (FCLA) is a dual role and will incorporate responsibility for running the company’s fleet needs including the management of the company vehicles, hire vehicles, grey fleet & and liaising with the Transport Manager who will be responsible for O license Operations (where applicable - this could be a 3rd party operation) alongside supporting the logistics dept with particular emphasis on stock and inventory management alongside other logistics areas. The role is to ensure the cost effectiveness and efficient running of these services whilst adhering to legislative and health and safety requirements and following industry best practice.

Duties & Responsibilities: 

- Updating and maintain an electronic database of all hires, purchases, registrations, inspections, maintenance, and allocation of vehicles,

- Schedule all fleet maintenance including MOT and servicing, ensuring the highest standards are maintained.

- Perform all vehicle registration, insurance and all other formalities and documentation regarding company vehicles and hire vehicles.

- Work with relevant managers to understand and meet immediate and future vehicle requirements

- Manage fleet procurement spend for servicing, maintenance and spare parts

- Develop and manage supplier relationships including contract negotiation in tandem with the Head of Operations

- Ensure vehicle operators are always aware of security requirements

- Where relevant manage the tracker software and produce reports on efficiency and analyse information about the fleet, including mileage and fuel costs.

- Working closely with the designated Transport Manager analyse vehicle tracker and tacho information and ensure driver compliance with relevant driving regulations.

- Carry out driving license checks for employees and contractors required to drive for company vehicles and hire vehicles; ensuring drivers are legally compliant.

- Keep abreast of changes in vehicle and driving legislation and communicate changes to appropriate staff members and ensure that the company is compliant

- Streamline and monitor the company fuel purchase system.

- Plan, prepare and analyse annual expenditures with a look to reduce costs

- Maintain a record of grey fleet drivers and ensure relevant documentation checks are conducted

- Management of any fines / penalties received for Company cars and hire vehicles

Essential Qualifications, Knowledge & Experience

• A minimum of 1 preferably 2 years fleet coordinator/Logistics related experience

• Previous experience in general logistics, vehicle leasing, transport &/or warehouse administration.

• A self- starter with experience of setting up new systems / processes.

• Strong awareness and understanding of industry best practice.

• Strong numerical and analytical skills

• A full UK driving licence

• Excellent administrative and time management skills

• Good standard of English communication skills

• An understanding of vehicle manufacturers’ guidelines and government legislation

• Good IT Skills including Microsoft Office and Excel

• A confident negotiator with supplier management experience

• Hands on, can-do, flexible attitude

• Flexibility to work unsocial hours including early mornings, late evenings and weekends - when required.