Job Purpose:
To provide day to day administrative support to the Human Resources and Payroll departments, and participate in other activities of the HR function.
General / Generic Skills and experience required:
- Provide advice to employees and managers regarding HR/Payroll matters such as; absence management, probation, disciplinary, grievance, investigations, maternity, appeals, flexible work requests, performance management, redundancy and capability.
- Maintain the HR, Payroll and T&A integrated system (Civica)
- Administer all paperwork related to HR activities such as employment contracts, offer letters, job descriptions, and leaver’s documentation (offboarding and exit interviews)
- Organise the supply of temporary labour for manufacturing operations, including site induction, uniform and onboarding process
- Provide administrative support for the recruitment and selection process - liaising with recruitment agencies and conducting interviews.
- Responsible for the induction and onboarding programme for permanent employees, including right to work checks.
- Manage the administration process for Occupational Health.
- Produce basic statistical information as required
- Arrange training and administer relevant documentation.
- Administer the appraisal process.
- Maintain comprehensive necessary employment records of all staff permanent and temporary.
- Assist with the reviews of HR Policies, Handbooks and contracts to ensure compliance with employment legislation.
- Ensure that Company communications are produced and distributed, including monthly health and wellbeing topics.
- Arrange annual events such as long service awards, retirements etc.
- Provide ad hoc assistance to special visits, and meetings – organising catering, meeting with visitors, providing PPE.
- Facilitating drug & alcohol tests, when required.
- Act as liaison with Japanese staff and resolve any issues.
- Assist with employee opinion survey on a biennial basis.
- Provide assistance to H&S team, as and when required – i.e. note taking in HSE Committee meeting, internal contact list updates, DSE assessments.
- Any other task as assigned by Management.
Specific Skills and experience to role:
- Excellent written and spoken communication skills and good numeracy skills.
- Must be able to work within a team, but also able to work individually and use own initiative.
- Enthusiasm to learn and develop further within HR.
- Ability to prioritise effectively, managing a number of tasks simultaneously whilst maintaining excellent attention to detail.
- Able to cope well under pressure and meet tight deadlines.
- Computer literate and be able to use Microsoft Office products proficiently
- Be able to utilise HR data systems and demonstrate the ability to extract relevant information from the HR database to assist HR management with the compilation of various reports.
Qualifications:
- CIPD qualified Level 5 / working towards
- Ideally graduate level background
- Driving Licence
Working hours / Shift pattern:
- 08.00 - 17.00
- Monday to Friday
Contact Steph Smith today on 01527 591141 today to find out more about this vacancy.
